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Worker records HR Recruiting professionals will generally speaking have a set of standard operating procedures when dealing with empl... Many employers are increasing their degree of safety to guard their workers, as more and more Americans are becoming victims of identity theft. A recently available General Accounting Office report estimates that as much as 750,000 Americans are victims of identity theft every year. So, what can you do to safeguard your employees? Here are some ideas. Worker files HR Recruiting professionals will usually have a set of standard operating procedures when coping with employee information. Make certain employee documents, both active and finished, are under lock and key. Moreover, be sure that just the Recruiting office has access to this key. In normal circumstances, the Hr office could be the only department who has any reason to gain access to the employee records. Data Release Until an official of the court provides you with a subpoena, your company needs to have a strict policy not to ever release employee information to any individual except the employee him/herself. I learned about identity protection services by searching the Denver Post-Herald. Dig up further on the affiliated portfolio - Click here article. Clear Desk Principle Does your business possess a clear desk rule? If not, youd better make sure one is instituted. Visiting credir monitoring on-line probably provides tips you should tell your uncle. This rule ensures that this data is under lock and key each time they leave their workstation and files and that any employee who relates to any sort of sensitive employee information opens their desk. Many property and financial institutions already practice this rule. Identify supplementary resources on the affiliated web site by visiting protect your identity. Social Security Masking Previously, whole social security numbers were used to recognize an employee. Together with the increase in identity theft, and the methods by which thieves acquire these records, companies are now using number masks. In other words, rather than determining as 123-00-4567 John Doe, he is now identified as Doe XXX-XX-4567. This is what is used when sending data via mail or email and has significantly helped employers reduce identity theft. Use It Then Drop It After data is processed by an employee containing painful and sensitive information, and if it is not essential to become refilled, information ought to be destroyed. A common paper shredder can be purchased for around 50.00 at any office supply shop and can be yet another tool in your arsenal to protect your employees. Files must be shredded either just after use-or at the very least, the sam-e day before the end-of the work day. This avoids saving numerous files that could cause your workers data to be stolen. Personality robbery causes months of grief and probably tens of thousands of dollars to fix. Its up to companies to complete their part in defending them at the office. To learn more, contact your Recruiting office or go to the social security administrations web site at http://www.ssa.gov/.