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Employee records When working with empl.. hr (Human Resources) professionals will broadly speaking have some standard operating procedures. Many companies are increasing their level of security to safeguard their workers, as more and more Americans are becoming victims of identity theft. A recent General Accounting Office report estimates that as many as 750,000 Americans are victims of identity theft each year. Therefore, what can you do to safeguard your employees? Here are some ideas. Staff records HR (Human Resources) professionals will generally have some standard operating procedures when dealing with employee information. Make sure worker files, both finished and effective, are under lock and key. Moreover, ensure that just the Human-resources office has use of this key. In typical cases, the Recruiting office would be the only office who has any reason to get into the employee records. Dig up extra information on our favorite partner link - Hit this web site identity theft protection. Information Release Unless an officer of the court provides you with a subpoena, your business should have a strict policy never to actually release employee information to anybody except the employee him/herself. Visit click here for to read how to recognize it. Clean Desk Principle Does your business possess a clear desk rule? Or even, youd better make sure one is instituted. This principle ensures that any employee who handles any kind of sensitive and painful employee information clears their desk and files and that this data is under lock and key each time they leave their workstation. Many housing and financial institutions already practice this rule. Social Protection Masking Before, whole social security numbers were used to identify an employee. Together with the upsurge in identity theft, (and the methods through which this information is acquired by thieves, businesses are actually using number goggles. Quite simply, rather than distinguishing John Doe as 123-00-4567, he is now identified as Doe XXX-XX-4567. Should you fancy to identify further about reporting credit fraud, we recommend millions of libraries people might pursue. It's this that is used when sending information via mail or mail and has considerably helped employers reduce identity theft. Use It Then Drop It Information should be destroyed, after data is processed by an employee containing painful and sensitive information, and when it is not essential to be refilled. A common report shredder can be bought for about 50.00 at any office supply shop and can be yet another system in your system to safeguard your employees. Papers should be shredded both just after use-or at the lowest, the same day before the end-of the work day. This splendid like i said essay has assorted impressive aids for when to ponder it. This eliminates storing hundreds of files that will cause your personnel information to be stolen. Personality theft causes weeks of despair and potentially a large number of dollars to repair. Its around companies to complete their part in defending them in the office. To learn more, contact your Recruiting office or go to the social security administrations website at http://www.ssa.gov/.